Privacy notice - dog fouling

Who we are

We are a Local Authority established under the Local Government etc. (Scotland) Act 1994 and have our Headquarters at Scottish Borders Council, Newtown St Boswells, Melrose, TD6 0SA. 

You can contact our Customer Advice and Support Service by:

Our Data Protection Officer can be contacted using the contact details above or by emailing [email protected]

Why do we need your information?

We need your personal information to allow us to process your request which could be to:

  • report a dog fouling incident
  • request a clean up of dog fouling
  • request educational materials

What types of information we are collecting from you

We may be required to collect personal information from you, in order to process your request. The personal data we will collect from you is your:

  • first name
  • last name
  • email address
  • phone number
  • address

Anonymous reports will also be allowed if you are only requesting a clean up.

This information can be provided directly by a member of the public, by using our online contact form, or alternatively you can contact Customer Advice and Support for assistance from a member of staff.

If you would like to fully track your enquiry, you will be required to have a MyScotBorders account which gathers your:

  • first name
  • last name
  • email address
  • phone number

This is not required to complete the form.

How we will use your information

We also use your information to verify your identity where required, contact you by post, email or telephone and to maintain our records.

We will also use your personal information to keep you updated on the progress on your enquiry. We are collecting and using this information for the performance of a task which is carried out in the public interest.

Who we may share your information with

Your information will be accessed by our staff who need to use it in order to provide the service described above. If you do not provide us with the information we have asked for then we may not be able to provide this service to you.

We are also legally obliged to share certain data with other public bodies, such as Police Scotland and will do so where the law requires this. We will also generally comply with requests for specific information from other regulatory and law enforcement bodies where this is necessary and appropriate.

Your information may be shared and analysed internally in order to provide management information, inform service delivery reform and similar purposes to meet our duty to achieve best value and continuous service improvement.

Decision Making

We do not use automated decision-making processes. Some processes are semi-automated (such as anti-fraud data matching) but a human decision maker will always be involved before any decision is reached in relation to you.

Information you have given us about other people

We will only use this information to process your report of a problem with environmental issues in a public place. If you want any more information on how we will use your data, view our privacy statement or email us [email protected]

How long do we keep your information for?

The information you have provided will be retained for three years following the last action on your enquiry and will be destroyed in a secure manner.

Your Rights

For information on the rights you have over your personal data, visit our website, or if you would like a hard copy of this information, please contact us using the contact details provided above.

How to raise a complaint

Please visit our website for information on how to raise a complaint if you are unhappy with the way we have processed your data.