Monitoring
The Business Support Team (Allotments) and/or where appropriate, members of the Association shall be entitled to carry out general inspections (at their discretion) of all allotment plots. The purpose of these inspections will be to assess whether sufficient progress is being made to reach and maintain the agreed cultivation and maintenance standards, as well as noting any non-conformance of rules and regulations.
Tenants who fail to meet the required standards will receive a first warning letter advising that issues must be rectified within 14 days. If the issue is not rectified within the specified deadline, or no response is received the Council or Association shall issue a formal notice advising that the tenancy will be terminated within 40 days from the letter date. If there is still no response a final notice will be issued confirming that the tenancy has been terminated.
The tenant will be notified in writing to vacate their allotment plot and where applicable return their key(s) to the Business Support Team r (Allotments).
The tenant is responsible for any remediation work or waste disposal and the costs thereof required to be undertaken by the Council and/or Association.
Any tenant who has been issued with a previous warning in a 12 month rolling period, will immediately be issued with a final warning on the second occasion.
Any tenant who has been issued with two prior warnings within a 12 month rolling period will automatically have their allotment tenancy terminated on the third occasion.
Issues relating to a tenant's gross misconduct such as theft or inappropriate behaviour will be referred to the Business Support Team (Allotments). In such circumstances the Council reserves the right to terminate the allotment tenancy immediately.
In the event of any dispute regarding the interpretation of these rules, the matter shall be referred to the Business Support Team (Allotments). The Council shall have regard to the 2015 Act and any Regulations in arriving at its decision.