Yammer privacy notice

We are a local authority established under the Local Government etc. (Scotland) Act 1994. Our head office is located at Newtown St Boswells, Melrose TD6 0SA. You can contact us by phone 0300 100 1800 or email CustomerAdvice@scotborders.gov.uk.

Ours Data Protection Officer can be contacted using the contact details above or by emailing dataprotection@scotborders.gov.uk

How we will use your information

Yammer has been introduced this to increase engagement across Scottish Borders Council, reduce silo working, create a one team environment, ease the isolation of working from home. In order to create an account you will be asked to enter your name and work email address.

Yammer will be monitored for any abusive language used by way of ‘key word’ detection. This will be reported to Communications in the first instance before reporting to relevant Line Managers and Human Resources. In addition, Office 365 Administrators within the Council have access to private content posted however, this will only be accessed where there is a legal reason to do so.

We are collecting and using your information which is necessary for the performance of your employment contract.   

When an Office 365 Administrator deletes your account when you leave the Council you will be deactivated in Yammer. After 30 days, your data is deleted from Office 365 and after 90 days, you are permanently removed from Yammer. It is important to highlight that although your account is deleted, Yammer messages will remain as showing as posted from you.

Who we may share your information with

Your information may be accessed by our staff who need to use it in order to provide the service described above. Your information will be shared with the following third party organisation, Yammer, which is hosted on the Office 365 cloud service hosted in the EU.

Third Party Information

If you are uploading anyone else's details, please make sure that you have explained to them that you have given their information to us. For example, if you are uploading a photo or video that identifies an individual you must make sure you have their consent to share and they must be informed how they can withdraw consent at any time.  

Your rights

For information on how to raise a complaint if you are unhappy with the way we have processed you data or the rights you have over your personal data, please visit our website or if you would like a hard copy of this information, please contact us using the contact details provided above.