The information you have provided will be processed by ourselves:
Scottish Borders Council
Newtown St Boswells
TD6 0SN
You can contact us on 0300 100 1800 or email customerservices@scotborders.gov.uk
You can also contact our Data Protection Officer by emailing dataprotection@scotborders.gov.uk.
How we will use your information
We will use your information for the purposes of determining building warrant or related applications. We are entitled to collect and use this information under our statutory duty to provide this service to you.
Whether the application is successful, unsuccessful or withdrawn, the information you have provided will be retained, as we are required by legislation to retain this information as part of our public registers of applications.
Who we may share your information with
Your information will be accessed by our staff who need to do so in order to provide the service described above.
Subject to the exceptions below, details of applications are made public in accordance with the procedural regulations, with information on the application available on line, available for copy or inspection at our premises.
We may remove documents from the register if we are satisfied there are genuine security concerns. For those documents on the register there are also restrictions on their copying. The first restriction relates to non-residential buildings, prisons, a building where a person may be legally detained or otherwise held in custody, the Scottish Parliament or the Royal Private Estate and applies where the applicant has confirmed the disclosure or copying would raise security concerns.
Details agreed between ourselves and the applicant will be withheld unless the owner of the building gives written permission for them to be released. Thus parts of applications for buildings such as banks may only be available with the owner's written permission. The second restriction relates to all other residential buildings and copying is restricted to owners, occupiers or tenants or prospective owners, occupiers or tenants of the relevant building or an adjoining building.
There will thus normally be no need to further restrict access to any details in relation to residential buildings. The building standards register will however hold all the documents necessary to establish approval of the warrant.
Your rights
You have the right to request access to any personal data held about you by us. You can also request that we restrict the use of your information or even object to any further processing. You can do this by contacting the Data Protection Officer. We will respond to your request within 30 calendar days.
Find out more about your rights
If you would like a hard copy of this information, contact us.
If you are unhappy with the way we have processed your personal data please contact our Data Protection Officer. If after raising your concerns with the Data Protection Officer you remain dissatisfied you have the right to complain to the Information Commissioner’s Office:
- address: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
- phone: 0303 123 1113 (local rate) or 01625 545745
- email: scotland@ico.org.uk