- Title or Description
- Pupil Record Management and Retention
- FOI Number
- 2024419
- Date Received
- 12/04/2024
- Type of Request
- FOI
- Request or Question
-
Please can I be provided with a copy of the Council s Pupil Record Management and Retention Policies. Can you confirm that an individual Pupil Record includes: o Copies of individual pupil standardised assessment electronic data/report i.e. PIPS, InCAS, New Group Reading Test (NGRT), SNSA, NSA etc o Copies of paper-based assessments conducted by school staff
o A copy of all pupil data entered into SEEMIS
o Achievement of Curriculum for Excellence (CfE) levels as determined by the teacher
o That the full Pupil Record is retained for 5 years after a pupil has left school education - Response
- Yes, we can confirm that records of assessments are held in PPRs, but collectively, these would likely be held electronically on the system itself or in school s tracking and monitoring data. We are aiming to be a digital authority so encourage all schools to hold assessments electronically where possible. No paper copies are kept in PPRs, these are all stored electronically. No paper copies are kept in PPRs, these are all stored electronically either within Seemis Progress and Achievement or whole school/class tracking Yes, we can confirm this as per SCARRS (link below) 10.002.014 Pupil Progress Report (PPR) - personal pupil record Termination or leaving date 5 years Destroy Statutory Schools General (Scotland) Regulations 1975 SI 1135/176 reg 10(2) - pupil progress record; retention of pupil records is governed by the The Pupils Educational Records (Scotland) Regulations 2003 SSI 2003/581, reg 4
- Related links
- Scottish Council on Archives Record Retention Schedules (SCARRS)
